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VisaFlow
Employee Visa Management System
VisaFlow is a centralized system that helps organizations track and manage employee visa applications from start to finish.
Instead of using Excel sheets, emails, and phone calls, VisaFlow gives HR and Visa teams one shared workspace where every employee’s visa progress is clearly visible. It is built for companies that handle many visa applications at the same time and need accuracy, accountability, and security.
The Problem It Solves
No clear visibility, constant follow-ups, errors from shared spreadsheets, and sensitive data stored in unsafe files. VisaFlow removes this confusion by creating a single source of truth.
What You Can Do With It
- Track every employee across a fixed 12-step visa workflow
- Instantly see how many applications are in progress, completed, or delayed
- Move employees visually from one stage to the next
- Edit employee details directly like a spreadsheet
- Filter by department, designation, or visa stage
- Upload multiple employees at once using CSV
- Save hours of manual data entry
- HR team manages employee data
- Visa team updates visa stages
- Management sees high-level progress only
- Every change is recorded automatically
- See who updated what, and when
- Maintain full transparency and compliance
- Dashboard highlights passports and visas expiring within 90 days
- Helps teams act early and avoid last-minute issues
How It Works (Simple Flow)
1. HR adds an employee or imports a list.
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2. Employee enters the visa workflow.
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3. HR and Visa teams update stages as work progresses.
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4. Management tracks overall progress on the dashboard.
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5. Every action is logged automatically.
No follow-ups. No guessing. No lost information.
Who this is for
- Companies with expatriate employees
- HR and Visa processing teams
- Consulting and law firms handling visa work
- Large organizations managing multiple applications